ORT ENTRY INFORMATION 

ORT Registration/ Entry Form  Odor Recognition Test 2/1/25 

 

Opening Date: Monday December 23, 2024 at noon, 12:00 PM EST

Entries Close: Monday, January 27, 2025 at 5:00PM EST or When entry limits have been met.

 

Second Dog Policy: Two dogs per handler for each odor tested.

 

Entry Method

First received By USPS , Mail overnight deliveries must have the signature waived box checked. 

Telephone, Fax, Unsigned Entries, And Entries Received Without Fees Cannot Be Accepted.

• Returned Checks Do Not Constitute A Valid Entry Fee

• Entries Must Be Made On The Attached Entry Form.

• No Entry Shall Be Made And No Entry Shall Be Accepted, Which Specifies Any Conditions As To Its Acceptance.  

• Owners Are Responsible For Errors In Making Out Entry Forms.

• Express Mail Entries Must Include Signature Permitting them to be left at the secretary’s address without the recipient's signature.( not necessary to express mail)

 

Entry Requirements 

ORT Registration/ Entry Form  Odor Recognition Test 2/1/25 

 

A Qualified Entry is one that meets all the following criteria:

1. Complete entry during the specified entry time frame.

2. The Handler is a NACSW member for the 2024-2025 membership year (8/1/24- 7/31/25). 

3. The Dog is registered with the NACSW.

4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

 

For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on January 27, 2025, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.

 

For information on how to register or become a member go to www.NACSW.net

 

Trial Eligibility and ORTs

The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.

All odors must be passed in order to earn the ORT title.  It is not required that they all be passed at the same test.
 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification are confirmation of your completed entry.

 

Basic Description of the Test

 To successfully pass an ORT a dog must identify the location of the target odor, and the handler must correctly call an “alert” within a two minute thirty seconds (2:30) time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 36” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website.  Handlers may test on all 3 odors at the same event.

 

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net 

No dog will be given more than one space in the same odor test at a single event.

 

CANCELLATION POLICY

The following cancellation policy applies:

• For cancellation of entries on or before January 18, 2025 5:00pm EST – Full refund minus a Processing fee $15. 

• For cancellation of entries between January 18, 2025 after 5:00pm EST and before January 28, 2025 the Full refund minus a Processing fee $15 if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

• For cancellation of entries after January 28, 2025 5:00pm EST – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

• Please note: Due time constraints, the host may opt to not fill cancelled spaces and no refund will be issued. 

All cancellations must be emailed to the Nancy Osborne email: nancyosborne71@gmail.com

 

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

 

This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.

 

LOCATION DETAILS

 

ADA Site Specific Conditions

This event location is a church family life center. The pathways to the search areas are paved and include ramp options and steps. The search areas are on level ground. There may be long walks to the search areas. Also may include long walks, rough or uneven terrain, stairs, or hills.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

 

Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this event at their own risk. 

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.

 

Parking

The parking lot is paved with some shade available.

 

RV Parking

There is space for RVs to park in the handlers parking area during the event day. To reserve a space, you will need to contact the Test Host Contact/Secretary after you receive confirmation that you have a space in the event. No overnight RV parking is available.

Large RVs can’t be accommodated. Please contact Nancy Osborne email: nancyosborne71@gmail.com if you are unsure about parking.

 

Running Vehicles or Generators in the parking lot

Running your vehicles or generators in the parking lot is allowed at this event as long as you have permission from your neighbors or are willing to park away from others. Parking may be tight, depending on entries.

 

Reactive Dog Parking

There will not be specific reactive dog parking at this event. 

The parking may be tight and there will not be separate potty areas or warm up boxes. 

There are a variety of grassy areas to potty dogs.

 

Unentered Dogs

Unentered dogs must remain in the handler’s vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the event grounds.

 

Facility/Site Prohibitive Restrictions

Alcohol is not allowed on this event site

Smoking/vaping is not allowed on this event site. 

Firearms are prohibited on the property.

 

Hotels
Dog Friendly Hotels near test site
Please check pet policies before making reservations!
 

La Quinta Greensboro Airport 1-336-840-15507905 Triad Center Drive , Greensboro, NC 27409https://www.lq.com/en/hotels/north-carolina/greensboro/greensboro-airport

Email: lq7124gm@laquinta.com

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Holiday Inn Express 336-882-0004/1800-315-2605 645 South Regional Rd., Greensboro, NC 27409 $50/pet stay, pets 50lbs and under http://www.ihg.com

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Fairfield Inn Greensboro Airport 336-841-0140 7615 Thorndike Rd., Greensboro, NC27409 $50/pet stay contact hotel http://www.marriott.com/hotels/travel/gsoap-fairfield-inn-greensboro-airport

 

La Quinta 336-316-0100 pet friendly 1201 Lanada Rd., Greensboro, NC 27407http://www.laquintagreensboro.com/

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DOG INFORMATION

 

Dog Policies

• All dogs must always be on a 6’ leash when not searching. NO flexi-leashes while not participating in a search.

• Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

• Dogs will be toileted in designated areas and handlers must pick up and dispose of waste.

• Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the search.

• Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.  

• Refer to location details (above) for information on unentered dogs. 

 

Females in Season

Females in season will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Test Host Contact- Nancy Osborne 

email nancyosborne71@gmail.com so plans can be made for the dog.

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OTHER INFORMATION 

COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this test due to COVID-19.
There are currently no travel or mask restrictions for this area.
Handlers are asked to bring their own hand sanitizer and disinfectant wipes.If there are any significant changes or updates after the draw period, handlers will be notified via email. Handlers are responsible for staying up to date on any jurisdictional requirements for their home location as well as the event location including any travel guidance. 

 

ADA Requests

If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and your requested accommodation(s).

Rules

Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.

Liability

By registering for the event, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others or the property of others, resulting from the actions of her/his dog. The handler expressly agree that the NACSW, K9 Nose Adventures, LLC, Nancy Osborne and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss, injury, or damage to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that may be incurred by the NACSW, K9 Nose Adventures, LLC, Nancy Osborne  and its assignees or any other person, or persons, of said groups due to the actions of themselves or their dogs regardless of the cause.

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Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

Results
During the odor re-sets, the official results sheet will be brought out to the parking area for handlers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 
 

Spectators

Please verify attendance policies with the Test Host Contact/Secretary before bringing or inviting anyone not volunteering, handling, or officiating.
Contact the host at: nancyosborne71@gmail.com if you REQUIRE someone to attend with you for assistance.

 

Additional guests of handlers are welcome, however spectating opportunities may be limited.

Non-handler attendance is allowed, only immediate family members/friends of the dog/handler team being tested may spectate that team.However spectating opportunities may be limited.

 

Spectators are reminded that the hide placements must not be discussed, nor should they speak with any handlers about what they saw until after the event is complete.

No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event. 

An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements. 

Handlers are not allowed to watch the searches at any time.

 

Videotaping and Photography

If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. At ORTs, handlers may bring a spectator to video or photograph their searches. Videos may not be made public until completion of the event day

 

Volunteering

Anyone who is not testing is welcome to volunteer. If you know of someone who would like to volunteer, please have them go to EMAIL TEST HOST CONTACT nancyosborne71@gmail.com with questions.
Your time and effort are GREATLY appreciated!

 

Emergency Veterinary Hospital

The closest emergency veterinarian(s) to the event location:

Emergency Veterinarian:

Carolina Veterinary Specialist (CVS) Emergency Clinic

501 Nicholas Rd, Greensboro, NC 27409

Phone:  (336) 632-0605

 

 

 

Questions
All Test related questions, contact  HOST Nancy Osborne email: nancyosborne71@gmail.com

Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.

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