Opening Date: Monday, September 25, 2023 noon EST

Entries Close: When entry limits have been met.

 

Second Dog Policy: Two dogs per handler for each odor tested. 

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Entry Method:  First received by USPS Mail.

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Mail to: K9 Nose Adventures, LLC Attn.: ORT, 8501 Bethel Ridge Dr. Oak Ridge, NC 27310
Overnight deliveries must have the signature waived box checked.
 

• TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.

• RETURNED CHECKS do not constitute a valid entry fee.  

• ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.

• NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.  

• OWNERS are responsible for errors in making out entry forms.

• EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient’s signature.

 

Notification

Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry

 

Entry Requirements
A Qualified Entry is one that meets all the following criteria:

1. Complete entry during the specified entry timeframe.

2. The Handler is a NACSW™ member for the 2023-2024 membership year. (8/1/23-7/31/24)

3. The Dog is registered with the NACSW™.

4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

For information on how to register or become a member go to www.NACSW.net
 

ORT Registration/ Entry Form  ORT-11-11-23 Entry Form

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$35 per odor per dog 

Please fill out a separate registration form for each dog to be tested, indicating which odor/odors you would like the dog to be tested on.

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TEST Information – Notice to Exhibitors

• Test Site Hours: 1:30 PM – 6:00 PM

• Check-in TBA in final confirmation email sent out one week before ORT

• Handler Briefing TBA in final confirmation email
   

Trial Eligibility and ORTs
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.

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Basic Description of Test – to successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes set up in a pattern of one or two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW™ website.

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All exhibitors should obtain and review a copy of the NACSW™K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

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No dog will be given more than one space in the same odor test at a single event.

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Results: During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.

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Refund and Cancellation Policy
Cancellations made on or before November 4, 2023 by 5:00 PM will be refunded minus a $15 administration fee per dog.

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For cancellation of entries on or before 5 PM EST November 4, 2023 – Full refund minus $15 administration fee per dog. For cancellation of entries after 5 p.m. November 4, 2023  50% refund will be issued if host can fill your space. No refund will be issued after this date if host can’t fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows.   

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Please note: Due time constraints, host may opt to not fill cancelled spaces and no refund will be issued. 

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Cancellations may be made by email to the host at:
nancyosborne71@gmail.com
The host is not responsible for lost emails or calls that do not reach her.
Thehost will send an email back to the participant confirming the cancellation.

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Entry Fees shall not be refunded in the event that a dog is absent, disqualified, or excused by the NACSW™ official or judge.

 

This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

 

If the Odor Recognition Test (ORT) cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the ORT organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.

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Test Location – Site Specific Conditions 
The test will be inside a climate controlled church Family Life Center with concrete flooring.  There will be separate entry and exit doors to the testing area. A restroom is located in the building, adjacent to (but will be visually blocked from) the ORT area and may be used during testing. All dogs must be crated in your car until they are being tested. There is no indoor crating space available. You are responsible for picking up after your dog.

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Reactive Dog Parking
There will be reactive dog parking at this test for those who wish to park in this area, however the parking is tight and there will not be separate potty areas or warm up boxes.

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Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.

 

RV Parking
There is space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email nancyosborne71@gmail.com to reserve RV space. No overnight RV parking is available.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

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Running Vehicles or Generators in the parking lot
There is ample parking and we will have a separate parking area for those wishing to run their vehicles or generators during the day.

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Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Dog Policies

• All dogs must be on a 6’ leash at all times when not being tested.

• NO flexi-leashes while not participating in a test.

• Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.

• Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

• Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.

• Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.

 

Females in Season
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the test if the location logistics permit. Handlers must contact nancyosborne71@gmail.com so plans can be made for the dog.

 

ADA Site Specific Conditions
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net.  Please include your name, ORT date, ORT host name, and the requested accommodation(s).

 

Spectators
To minimize the number of people on site, anyone not volunteering, competing, or officiating should stay home except in the case where someone requires support to travel to the event. Spectating is currently not allowed. An adult accompanying a minor must be present during the searches. Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.

 

Smoking
Smoking is not allowed on this test site, including the use of e-cigarettes.

 

Veterinarian
Emergency Veterinarian:
Carolina Veterinary Specialist (CVS) Emergency Clinic
501 Nicholas Rd, Greensboro, NC 27409
Phone:  (336) 632-0605

 

Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW™ event.

 

Liability
By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW™, K9 Nose Adventures , LLC, Central Baptist Church and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW™ and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog’s performance that may provide information or clues to other handlers or may be overheard.

 

Questions
All Test related questions, contact Nancy Osborne, nancyosborne71@gmail.com

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Directions to Test Site
Central Baptist Church

 

Dog Friendly Hotels near test site
Please check pet policies before making reservations!
 

La Quinta Greensboro Airport 1-336-840-1550

7905 Triad Center Drive , Greensboro, NC 27409

https://www.lq.com/en/hotels/north-carolina/greensboro/greensboro-airport

Email: lq7124gm@laquinta.com

 

Holiday Inn Express 336-882-0004/1800-315-2605 645 South Regional Rd., Greensboro, NC 27409 $50/pet stay, pets 50lbs and under http://www.ihg.com

 

Fairfield Inn Greensboro Airport 336-841-0140 7615 Thorndike Rd., Greensboro, NC27409 $50/pet stay contact hotel http://www.marriott.com/hotels/travel/gsoap-fairfield-inn-greensboro-airport

 

La Quinta 336-316-0100 pet friendly 1201 Lanada Rd., Greensboro, NC 27407http://www.laquintagreensboro.com/